CYBSA Board Minutes 2009
CYBSA Annual Meeting December 10th, 2009
Present: Iantosca, Marsden, Golz, Canney, Prescott
At large: Najjar, Greer, Devin
Commissioner Golz called the meeting to order and Joe Iantosca counted all acceptable ballots.
We had discussions about the upcoming year, we have many to do items, and we will try to pick some meeting dates now so that everyone can have advanced notice. The first meeting will be in early January. Please refer to the annual report Commissioner Golz sent out with the notice of our meeting. Erik informed us of some of the topics from the many meetings he has attended over the fall, such as all umpires must be at least 18 years old. Tina Hurley and Mike Maher were acknowledged for their excellent efforts over their terms, and we wish them well. We then announced the 3 highest vote getters for the 5 open positions. They are as follows:
Kevin Dooley and Kevin O'Brien were re-elected to new 3 year terms. Mark Chase was also welcomed back as a CYBSA member. Erik thanked Monti Najjar and Bill Devin for running, for supporting, and for getting involved with the CYBSA, He assured them that we will try to keep them in the loop, as openings can crop up from time to time. We then ended the meeting and thanked the massive audience for attending. Merry Christmas.
*****
Minutes from March - November 2009 will be posted shortly.
*****
A Board Meeting – February 12, 2009
Present: Kevin Dooley, Kevin, O’Brien, Erik Golz, Jay Blackington, Bill Doyle, Brian Lynch, Paul Prescott, Dan Varney, Paul Canney
Call to order (7:10)
• no minutes to approve
• no change in budget since last review
1. Maintenance:
a. plan is to fix drainage issue at Freedom Field
b. field pres will be put out to bid
i. estimated cost $15K
c. sewer hook-up
i. We have 3 years to hook-up – estimated cost is $8K. will defer to a later date
2. Registration update:
a. registration numbers down from last year
b. enrollment still open until march
c. late fee charge will be waived
d. hardship claimed by 2 families with 3 kids in the program – board voted to waive registration fees for these kids – Erik to inform
e. a parent – asked if kid who is 9 could play down with the 8s – board voted that child would need to play in the division as set forth by LL rules based on age (I checked the LL rules and they do allow the local league to use discretion and allow players to play up or down as they see fit)
3. Softball update: no update
4. Sponsorship:
a. On track to match or exceed last year
b. Need to finalize sponsor list by mid-March to allow time for ordering of uniforms
c. Kevin O’Brien to survey ML coaches on uniform numbers and sponsor names on uniforms and board will decide whether we buy all new jerseys for those teams with new sponsors
5. Equipment:
a. Not yet accessed but not expecting any need for large purchase
b. Need a call for all outstanding equipment bags
6. Uniforms:
a. Bill Doyle has been in contact with BSN and Stover Sportswear – likely to go with BSN who has supplied us in the past but is checking pricing from Stover and might get them in the game to keep everyone honest on pricing
b. Will need to order uniforms by mid-March
7. Coach/Player Development:
a. Paul Prescott provided overview of his thoughts
b. New vs. veteran coaches
i. What do each group need to improve
c. Will work with league coordinators to develop programs for both coaches and players based on LL recommended skills development at each age group
i. Development of a syllabus for each league with guidelines on what to be working on
ii. How to run a practice
iii. Communicating with parents
d. General thought was 2 clinics/league for players
i. Kenny Greer/HS coach
ii. Other local trainers
1. Lou Rettman
2. Frozen Ropes
3. SS Baseball
8. Travel League
a. Paul Prescott to contact Suburban League and inform them that we will shift all 9 and older travel teams to the Suburban leagues
b. Younger leagues will stay in the Freedom League
9. Draft
a. Date has been set for April 2, 2009
b. Erik to send out hold the date notice
c. League coordinators will meet in advance to coordinate logistics of draft
d. AL coaches will attempt to rank players by ability in advance of draft to expedite draft night process
10. Parade
a. To be held in early May
11. Snack Shack
a. Erik to meet with Nancy
b. Nancy has offered to help in transition with idea that there will be both adult and children volunteers
12. Got Turf?
a. Board voted to allow Erik to send out a notice informing CYBSA members of the Got Turf? Fundraiser on 2/28 as requested by the Got Turf? Organization
b. CYBSA will not give email database to Got Turf?
c. Board voted to fund the purchase of a $500 brick for Got Turf?
13. Board Governance
a. Erik reviewed board member responsibilities
i. Confidentiality
ii. Follow the rules
iii. Public face of organization
iv. Unified front
14. New Board member dinner
a. Bill Marsden to host – thanks Bill
b. March 7 – tentative date
Adjourn – (9:05)
CYBSA
Meeting Minutes
HS Library
January 15, 2009
Present: E. Golz, M. Federle, J. Blackington, C. Herman, J. Iantosca, P. Prescott, D. Varney, B. Lynch, K. Dooley, T. Hurley, B. Marsden, B. Doyle
I. Announcements
Nancy Froio gave brief history of prior board members and encouraged the board to continue to improve the program.
II. Motion and Discussion
League administration/Voting for officers – Elected president – Erik Golz; vice president - Dan Varney; secretary - Bill Marsden; treasurer – Chris Herman; player agent – Mark Federle; Safety officer – Kevin Dooley; information officer – Paul Canney
Baseball Coordinators – Junior – K. Dooley; Major – K. O’Brien; American – P. Canney & Brian Lynch; National – B. Doyle; Farm – Brian Lynch; Summer Travel – P. Prescott; Fall Ball – J. Iantosca
Softball Coordinator – Tina Hurley
Training and Development – J. Blackington and P. Prescott
Field and Grounds – J. Iantosca and B. Lynch
Event Coordination – D. Varney and K. Dooley
Opening Day Parade – Varney and Dooley
All-Star Game – Blackington, O’Brien, Dooley
Family Cookout – Doyle
Awards Night – Tina Hurley
Player Evaluation –M. Federle
ML draft – O’Brien
General Draft – O’Brien
ML Tryout – Dooley
Summer Tryout – Dooley
Uniforms and Equipment – O’Brien and Doyle
Awards and Recognition – C. Herman
Field and Umpire Scheduling – Marsden and Hurley
Communication – Canney and Golz
2010 Board Elections – Iantosca
Online Registration – Doyle
Concessions – Nancy Froio
III. Approved Minutes from Last Meeting
IV. Further Discussion
Board authorized Bill Marsden to purchase $100 gift card for Liz and Dwight Williams in appreciation efforts in umpiring the games
Chris Herman provided the financial statement of the CYBSA
Meeting adjourned 9:00 PM